Association Board Positions and Duties

Chairman -  Shall be the principal association officer and, subject to the control of the MVPW League Board of Directors, shall in general supervise all of the business and affairs of the Association. The Chairman shall preside at all meetings of the Association Board and in general shall perform all duties incident to the office of Commissioner and such other duties as may be prescribed by the League Board of Directors. Duties include, but not limited to, securing fields, review of all accident reports and processing insurance claims, provide oversight and support for Association Secretary, specifically during registration and certification processes. Attend monthly league board meetings. If not able to attend, a representative such as association Vice Chairman or Secretary will need to represent the association at the league board meeting.

Chairman - In the absence of the Chairman the vice-chairman shall perform the duties of the Chairman, and when so acting, shall have all the powers of and be subject to all the restrictions upon the Chairman. The Vice-Chairman shall perform such other duties as inventory, issuance and return of all equipment.

Association Athletic Director -  Responsible for collecting coaches applications and preliminary processing of said applications. Final selection will be conducted under the direction of League Commissioner.  Association AD Will supervise  all association coaches and handle any grievances / issues involving an association coach and enforce Rules of Play as outlined by the League Board.

Secretary/ Treasurer -  Keep a book of minutes of all meetings of the association and members showing the time and place of the meeting, the notice given, the names of those present at association meetings, the members present or represented at members meetings and the proceedings thereof.  In general, perform all duties incident to the office of Secretary/ Treasurer and such other duties as from time to time may be assigned to the Association Secretary by the Chairman.  Association Secretary will additionally be responsible for collecting all requisite paperwork for both association registration and association certification under the direction of the League Secretary. Secure volunteer staff from association area to work association and league events.

Association Little Scholars Director -  Manage all elements of Little Scholars Program at association level, collect report cards, assist team representatives in grade point average conversion and submit all scholastic applications to League Director, thus  ensuring League, Regional and / or National recognition for all eligible participants. Will also work cooperatively with parents, teachers and coaches to ensure minimum academic requirements are met by all participants.

League Board Positions and Duties

President – The President shall be the chief executive officer of the Corporation and shall, subject to the Board of Directors, have general supervision, direction and control of the business and affairs of the Corporation. He shall preside over all meetings. He may also appoint such committee or committees as he may deem necessary. The President, at any time, in case of emergency, on a temporary basis, may appoint any member of the Board of Directors to any other position in the Corporation without the appointee relinquishing his current duties on the Board of Directors during said appointment. The President shall appoint at least one (1) alternate representative from the Board of Directors to represent the Corporation to the Conference Board of Presidents no later than January of each year. The President shall have ultimate responsibility of enforcing all disciplinary procedures as outlined in the Policies and Procedures. The President shall not vote on any issues, except in cases of tie votes, when the President will then cast the deciding vote. At the end of the November elections, the out-going President shall appoint an Audit Committee, with the approval of the Board of Directors, consisting of two (2) current Board members and two (2) incoming Board members to audit the financial records.

Vice President – The Vice President shall, in the absence of the President, perform all duties and have all the powers of the President. He shall also have such other powers and perform such other duties as shall be assigned to him by the Board.

Treasurer – The Treasurer shall be responsible for maintaining the Corporation financial records. He shall maintain adequate and correct accounts of the business transactions of

MidValley Pop Warner Football, Inc. He shall promptly deposit all moneys and other valuables in the name of and to the credit of MidValley Pop Warner Football, Inc. He shall report the financial status of the Corporation to the Board of Directors at each regularly scheduled meeting in writing. He shall be responsible for maintaining records of both the Corporation account and the accounting of individual teams. He shall report all team financials at every regularly scheduled meeting, in writing, beginning in the month of September. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Athletic Director – The Athletic Director shall preside over the football sign-ups and is responsible for team assignments. He shall recruit and present to the Board any person interested in coaching teams for the Corporation. He shall be responsible for bowl game arrangements. He shall be responsible to oversee the functions and activities of all football personnel. He is responsible for ensuring team coaches for the Corporation enforces all safety rules. The Athletic Director shall investigate and report to the President and Board of Directors any and all complaints regarding football personnel. He must submit said complaints, investigations and findings, in writing, to the Board of Directors for review. The Athletic Director shall be responsible for checking all football personnel through the Megan’s Law Computer. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Commissioner – The Commissioner shall enforce the rulebook. He shall be the liaison for the is and parents. The Commissioner will set game schedules and maintain scores and standings. He is also responsible for scheduling officials for all games. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

League Secretary – The League Secretary shall maintain the Corporation records, which shall include the following: copy of any and all minutes, including those of committees, copy of all treasurer reports and budget, copy of all Board attendance records, copy of all current By-Laws and Policies & Procedures, copies of any and all flyers and/or mailings sent out to the membership. He shall present an agenda at all regularly scheduled Board meetings. He shall keep all minutes of all meeting of the Board of Directors. He shall serve all notices required by law or the By-Laws of the Corporation. He shall be responsible for creating a Board of Directors roster, including all contact information, for distribution to the Board of Directors, by the month of January. In case of his absence, refusal or inability to act, the Business Manager shall act on his behalf. He shall notify all Board members, by any means, prior to any meetings requiring their presence. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Scholars Coordinator – The Little Scholars Chairperson shall be responsible for obtaining report cards from each participant. He shall be responsible for the distribution and collection, from each eligible team member, any Conference Scholarships Awards Program paperwork. He is responsible for completing any scholastic forms, procedures and adhering to due dates as required by the Conference. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Committee Positions may be at Association and League level

Business Manager – The Business Manager shall be responsible for obtaining all permits for practice and game fields. He is responsible for arranging for any and all insurance necessary for the Corporation. He shall supervise all individual team business managers and ensure that all teams comply with all Conference certification requirements. He shall make location arrangements for any and all meetings as necessary for the Corporation. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Weigh Master – The Weigh Master shall ensure that each football player who participates in MidValley Pop Warner’s jurisdiction conforms to the Conference’s age and weight rules. He will ensure that each player at MidValley Pop Warner’s home field is wearing approved equipment prior to the start of every game, to ensure that each player is properly protected. He will prevent any player whose equipment does not conform to all regulations from participating in that game. He is solely responsible for overseeing all weigh-ins at every home game. Only with the approval of the President of the Board of Directors may a substitute act for the Weigh Master in case of his absence and/or his inability to fulfill his duties. He is responsible for ensuring that the home field(s) is properly prepared before each game, and dismantling said field(s) after all home games. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Equipment Manager – The Equipment Manager shall be responsible for the Corporation equipment used by all teams authorized to participate. He shall maintain an accurate inventory of the Corporation’s athletic equipment and property. He shall submit an inventory report to the Board of Directors no later than March of each year, with a statement of condition of such equipment. He shall be responsible for procuring bids for new equipment as required. He shall be responsible for the re-certification of any equipment necessary. He shall be responsible for the ordering of all athletic apparel necessary and required for the player’s participation. Any purchases in excess of one hundred dollars ($100) shall be pre-approved by the Board of Directors. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

PTY Chairperson – The Pictures, Trophies and Yearbook Chairperson is responsible for procuring bids for team pictures, league trophies and yearbooks for end of season distribution, including any post-season bowl trophies, plaques or patches. The PTY

Chairperson will present bids to the Board of Directors for discussion and approval. The

Chairperson will establish a league picture day, and will schedule and coordinate with all teams for picture day with the photographers. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Fundraising Chairperson – The league Fundraising Chairperson is responsible for any and all fundraisers conducted by the league to raise money for the season and the Corporation. The Chairperson will present any ideas or plans for fundraising to the Board of Directors for discussion and approval. He shall be responsible for coordinating any league fundraising information with the individual teams. He shall assist teams with their fundraising if necessary, and will keep track of each team’s fundraising schedule. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Sponsor Chairperson – The league Sponsor Chairperson shall solicit and obtain sponsors for the league along with the securing of ads for the League yearbook/guide. The Chairperson is responsible for compiling a sponsorship contribution letter for distribution by the month of January. He shall be responsible for coordinating any and all team sponsorship information and monies for the Corporation. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Corresponding Secretary –  Will take care of any all correspondence and public relations for the league. Will mail out any notifications regarding sign-ups and/or General Membership meetings. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of 5Directors.

Web Master – The Web Master shall be responsible for maintaining and updating the league website. He shall post all Board meeting dates, times and locations on the website. He shall also post any and all pertinent information as it pertains to the Corporation business and league activities, as deemed appropriate by the Board of Directors. He shall perform any other tasks and responsibilities as deemed necessary by the position and/or the Board of Directors.

Member at Large – The Member at Large shall be the approved Business Manager from each team. He will represent their respective team at all Board meetings, and shall have one (1) vote on those items requiring a vote, except those items which specifically call for a Board of Directors vote. In the absence of the team Business Manager, or in the case where a team Business Manager is part of the Board of Directors, the Head Coach may represent their team, and shall have the voting power for said meeting.